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Team Collaboration

Migma makes it easy to collaborate with your team on email campaigns. Invite team members, assign roles, and work together seamlessly.
Team features are available on Starter plans and above. Free plans are limited to single users.

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Inviting Team Members

1

Access Team Settings

Navigate to Settings → Team Management
2

Send Invitation

Click “Invite Team Member” and enter their email address
3

Assign Role

Choose their role (Admin, Editor, or Viewer)
4

Send Invite

They’ll receive an email invitation to join your team

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Team Roles & Permissions

  • Admin
  • Editor
  • Viewer
Full access to all features and settings.Can:
  • Create, edit, and delete emails
  • Send campaigns
  • Manage audience and contacts
  • Invite/remove team members
  • Configure project settings
  • Manage billing and subscription
  • Access all integrations
  • View all analytics
Use for: Project managers, account owners

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Permission Matrix

FeatureAdminEditorViewer
View emails✅✅✅
Create/edit emails✅✅❌
Delete emails✅✅❌
Send campaigns✅✅❌
Manage contacts✅✅❌
View analytics✅✅✅
Invite team members✅❌❌
Project settings✅❌❌
Billing✅❌❌

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Managing Team Members

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View Team Members

See all team members, their roles, and last active time:
Team Member Example
{
  "members": [
    {
      "name": "John Doe",
      "email": "[email protected]",
      "role": "Admin",
      "status": "Active",
      "lastActive": "2 hours ago",
      "joinedDate": "2024-01-15"
    },
    {
      "name": "Jane Smith",
      "email": "[email protected]",
      "role": "Editor",
      "status": "Active",
      "lastActive": "1 day ago",
      "joinedDate": "2024-02-01"
    }
  ]
}

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Change Member Roles

Changing a member’s role will immediately update their permissions. They may lose access to certain features.
  1. Navigate to Team Management
  2. Click on the team member
  3. Select new role from dropdown
  4. Confirm the change

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Remove Team Members

Only Admins can remove team members from projects.
1

Select Member

Find the team member in the team list
2

Remove Access

Click “Remove” next to their name
3

Confirm

Confirm removal - they’ll immediately lose access
Removed team members will no longer have access to the project but can be re-invited later if needed.

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Project-Specific Access

Team members can have different roles across different projects:

Cross-Project Access

Jane can be an Editor in Project A but a Viewer in Project B

Flexible Collaboration

Perfect for agencies managing multiple client projects

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Team Activity Log

Track what your team is working on:
See recent actions taken by team members:
  • Emails created or modified
  • Campaigns sent
  • Settings changed
  • Team members added/removed
Enterprise plans include detailed audit logs:
  • Complete change history
  • User attribution
  • Timestamp tracking
  • Export capabilities

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Collaboration Features

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Comments & Feedback

Team members can collaborate on emails:
  • Email Comments
  • Approval Workflow
  • Leave comments on specific email sections
  • Tag team members with @mentions
  • Resolve conversations when complete
  • Track discussion history

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Shared Assets

All team members have access to shared resources:

Template Library

Shared email templates for consistent branding

Image Library

Common brand assets and images

Audience Lists

Shared contact lists and segments

Brand Guidelines

Centralized brand settings and styles

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Team Limits

Team member limits vary by plan. Upgrade for larger teams.
PlanTeam MembersProjects per MemberRole Options
Free11Owner only
Starter33Admin, Editor, Viewer
Pro1010Admin, Editor, Viewer
EnterpriseUnlimitedUnlimitedCustom roles available

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Best Practices

Assign the minimum permissions needed for each team member’s responsibilities. This reduces risk and keeps workflows clear.
Periodically review team access and remove members who no longer need access to keep your team secure.
Establish clear naming conventions for emails, campaigns, and projects so team members can easily find what they need.
Keep all feedback and discussions within Migma instead of external tools for better context and history.

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Security & Access Control

SSO

Enterprise: Single Sign-On for enhanced security

2FA

Two-factor authentication for all team members

IP Allowlisting

Enterprise: Restrict access to specific IP ranges

Session Management

Automatic logout after inactivity

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Next Steps

Projects

Learn about organizing work with projects

Account Settings

Configure your personal account settings