> ## Documentation Index
> Fetch the complete documentation index at: https://docs.migma.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Seats & Team Billing

> Business plan seats: who needs one, how to add seats, and how they relate to workspaces.

On the **Business** plan, a **seat** is a paid slot for someone who **edits**: generate emails, change designs, send campaigns. **Commenters** and **viewers** do not use seats. You pay per editor, not per brand.

You can also invite an editor as a **free collaborator**: they edit and collaborate without using a seat, and their AI generation runs on their own plan's credits instead of Premium-level limits. See [Free collaborators](#free-collaborators).

<Note>
  Seats apply to the **Business** plan. Roles are in [Team access](/collaboration/team-access). Workspaces and shared credits are in [Workspaces](/collaboration/workspaces).
</Note>

***

## Who uses a seat

| Role                                           | Uses a seat? |
| ---------------------------------------------- | :----------: |
| Owner / Admin / Manager                        |      Yes     |
| Editor                                         |      Yes     |
| Editor or Manager invited as free collaborator |      No      |
| Commenter                                      |      No      |
| Viewer                                         |      No      |

One person uses **one seat** across every brand they can edit in that workspace.

<Tip>
  Invite stakeholders as **Commenter** or **Viewer** when they only review.
</Tip>

***

## Free collaborators

A **free collaborator** is an editor or manager who holds no seat. They get the full collaboration experience: live editing, canvas sync, sending from the brand. The difference is AI generation, which runs on **their own plan's credits**. A seat is what grants a collaborator Premium-level generation.

* Workspace **owners and admins** choose this at invite time: check **Free collaborator** when inviting an editor or manager, from a brand's Share panel or from **Settings → People & Access**.
* A free collaborator who is a **manager** can invite others, and everyone they invite is a free collaborator too. Their whole invited group stays off your seat bill.
* There is no limit on free collaborators.

<Note>
  A free collaborator never converts into a paid seat on its own. Role changes, new brand grants, and re-invites keep them seat-free until an owner or admin gives them a seat.
</Note>

***

## Included and extra seats

Business includes **2 seats**. Add more from **Settings → People & Access** or during Business checkout. Extra seats bill monthly (prorated when you change mid-cycle).

<Steps>
  <Step title="Open Settings → People & Access">
    Seat controls appear when the workspace is on Business and you are owner or admin.
  </Step>

  <Step title="Adjust seat count">
    Use the stepper. The UI shows included vs extra seats and the price before you confirm.
  </Step>

  <Step title="Confirm">
    New seats are available after checkout succeeds.
  </Step>
</Steps>

<img src="https://mintcdn.com/migmaai/fdDb3jxHlHiKoBGd/images/collab-seats-manage.png?fit=max&auto=format&n=fdDb3jxHlHiKoBGd&q=85&s=c0207751b8841ed9afcb4beba49dedd3" alt="Seat management with count stepper and price preview" title="Manage seats" className="mx-auto" width="800" data-path="images/collab-seats-manage.png" />

<Check>
  Only workspace **owners and admins** can change seats or billing.
</Check>

***

## Free a seat

Change an editor to **Viewer** or **Commenter**, or remove them. The seat frees immediately. Lower your purchased seat count after editors are off seats if you want a smaller bill.

***

## Who is billed

Subscription and seat charges go to the **workspace owner**. Admins can manage people and seats; invoices stay on the owner account.

AI generation is per person: a **seat holder** generates with Premium-level limits on their own account, and a **free collaborator** generates on their own plan's credits. Campaign **sending** uses the workspace owner's quota, since campaigns send from the owner's domain (see [Workspaces](/collaboration/workspaces)).

***

## Related

<CardGroup cols={2}>
  <Card title="Workspaces" icon="building" href="/collaboration/workspaces">
    Switch workspace and shared credits.
  </Card>

  <Card title="Team access" icon="users" href="/collaboration/team-access">
    Invite and roles.
  </Card>

  <Card title="Real-time collaboration" icon="bolt" href="/collaboration/realtime">
    Live editing on a brand.
  </Card>
</CardGroup>